Chapter 03
Implementation process: The first build, followed by the audited roadmap.
Costing stays with the estimator. The system pre-populates a sourced draft with comparable jobs and current inputs; production engineering and estimating validate the technical basis before commercial pricing.
Illustrative
A composite company, not a client. We model the inputs and the queue examples, then derive every total from the assumptions shown. A real audit measures each workflow in your operation.
- Profile
- Industrial manufacturer
- Revenue
- €22M
- People
- 90
- Sites
- 2
The first build and what comes after it
P1 · first build
RFQ intake and quote drafting
The system reads the enquiry and matches it against comparable past jobs. It fills your costing sheet with current inputs and source links. Estimating validates the technical basis.
- Hours a year
- 1,404
- Modelled share the system could carry
- 60%
P2 · audited roadmap
Specification lookup
Tolerance and material requirements shown with the drawing or specification revision cited; required approvals and certificates shown from the controlled Quality library.
- Hours a year
- 520
- Modelled share the system could carry
- 70%
P3 · audited roadmap
Supplier quote chasing
Requests sent, reminders automated and replies compared on scope, delivery, validity, exclusions and substitutions as well as price. Non-responses stay visible.
- Hours a year
- 410
- Modelled share the system could carry
- 65%
P4 · audited roadmap
Order confirmation and planning handoff
Won jobs confirmed and handed to planning with the specification attached, not summarised from memory.
- Hours a year
- 350
- Modelled share the system could carry
- 60%
P5 · audited roadmap
Quality documentation packs
The approved document pack a customer asks for, assembled from the controlled library with status and completeness shown for Quality release.
- Hours a year
- 280
- Modelled share the system could carry
- 70%
Modelled opportunity across all five
- 1,879
- Hours a year the system could carry
- €97,708
- Equivalent internal capacity at the loaded cost above
- 1,085
- Hours a year that stay with your team
All five processes, not the one traced below. This is a capacity equivalent, not cash saved or revenue forecast. It excludes implementation cost, operating cost, review time and adoption. The audit is where these become your numbers instead of ours.
One process, end to end
RFQ intake and quote drafting
The first one, step by step, including the place a person stays in the loop and what happens to their correction afterwards.
-
01
System prepares
Reads the enquiry and the drawings with it
The request, the attached specification, and whatever revision came with it.
-
02
System prepares
Finds the jobs most like this one
Up to twelve years of permissioned past jobs, deduplicated and checked for revision and retention. The search runs on what makes two jobs comparable in engineering terms.
-
03
System prepares
Prepares a sourced draft costing
The system puts candidate material, routing, process time and finishing inputs on your sheet with source and date. Estimating or production engineering validates the basis.
-
04
Your team approves
The estimator approves and prices it
Once the technical basis holds, a person takes the commercial call. Margin, risk, lead-time commitment and whether this customer is worth winning.
-
05
System prepares
Returns the RFQ response in your format
Drafted against the customer's template, with controlled Quality documents attached and held for authorised release.
We log every edit. A named process owner approves a repeatable rule before we version it and reuse it. One-off exceptions stay one-off. We test every change before release.
Of that, this one process accounts for 842 hours a year