Chapter 02
Audit process: Up to four touchpoints, 3h 15m in total, spread over fourteen days. The 15-minute checkpoint is optional.
The owner, commercial lead and two estimators lead the deep dive. Engineering, purchasing, planning and Quality each validate the handoff and approval rules. The audit sample covers twelve months of answered and declined RFQs plus won-job actuals.
Illustrative
A composite company, not a client. We model the inputs and the queue examples, then derive every total from the assumptions shown. A real audit measures each workflow in your operation.
- Profile
- Industrial manufacturer
- Revenue
- €22M
- People
- 90
- Sites
- 2
What goes into it
Conversations
3h + optional 15m
We start with the owner, then work with whoever runs the first process. The checkpoint is optional. We interview nobody to pad a page count.
-
01
Discovery
30 min · free · day 1
-
02
Deep dive
90 min · days 4–8
-
03
Checkpoint
15 min · optional
-
04
Walkthrough
60 min · day 14
Recorded with agreement, or captured as structured notes; retention agreed first
What we read
6 things, not archives
Whatever the work runs on, including the spreadsheet nobody admits to. We ask for samples, not archives.
-
Twelve months of answered and declined RFQs, plus won-job actuals
sample
-
The costing sheet everyone uses
template
-
Material and tolerance references
reference
-
Current supplier pricing
commercial
-
Quality certificates and approvals
compliance
-
How you set margin, in practice
judgment
Read once, quoted back with the source
What we look inside
5 tools, already paid for
The tools the process already touches. We buy no new software during an audit.
- Cegid Costing and orders
- SolidWorks Drawings and revisions
- Outlook Where RFQs arrive
- Excel The costing sheet
- Network drive Past jobs, twelve years of them
Mapped as one picture, not a list
- 5
- Tools in the picture
- 5
- Processes timed
- 2,964
- Modelled hours a year
- 8
- People we spoke to
Where your information goes
You know what we process, where it sits and who sees it.
Your existing tools remain the systems of record. Connections use approved integrations or least-privilege service accounts, and we do not maintain a separate Hundredfold database containing your customers.
We document this before access begins: the content we process, the model and provider, hosting region, retention, training use, subprocessors, permissions and deletion path. If you already have an approved AI provider, we work inside that agreement where it fits.
Your data, workflow configuration, written rules and documentation remain yours. Third-party models and connectors remain subject to their own licences.
Where the hours go
2,964 hours a year
The modelled hours across all five processes, split between what the system could carry and what stays with a person. A real audit replaces these inputs with observed work.
How the year divides
63%
The system could carry
Stays with your team
What each process contributes
The first build followed by the audited roadmap. Each step starts where the one before it finished, so you can watch the modelled totals add up.
P1
RFQ intake and quote drafting
60%
P2
Specification lookup
70%
P3
Supplier quote chasing
65%
P4
Order confirmation and planning handoff
60%
P5
Quality documentation packs
70%
Total
hours a year
63%
Judgment, exceptions, and the relationships. This is the part of the job worth a person doing.
1,085 hours a year
Implementation timeline
13 weeks · ongoing
Audit
Implementation
RFQ intake and quote drafting
Audited roadmap, scoped and priced one process at a time
Specification lookup · Supplier quote chasing · Order confirmation and planning handoff · Quality documentation packs
Operated
Fourteen days allows stakeholder scheduling, evidence review and validation. The walkthrough happens sooner when those inputs are ready.