Chapter 04
Team view: Same system, three jobs, on an ordinary Monday.
The site manager records a guided update. The system drafts the daily record, links the original photographs and voice note, and holds it for review before filing.
Illustrative
A composite company, not a client. We model the inputs and the queue examples, then derive every total from the assumptions shown. A real audit measures each workflow in your operation.
- Profile
- Contractor
- Revenue
- €18M
- People
- 70
- Live sites
- 6
What they see
Estimator
Prices the job
Opens a draft take-off and cost build-up with source documents attached. Validates scope and measurement before setting risk, preliminaries and margin.
- 4
- Tenders priced this week
- 14
- Tender-preparation hours carried this week
- 4
- Exception queues
Site manager
Runs the site
Records a guided three-to-five-minute update. Reviews the drafted diary, delay note and linked photographs before approving the record.
Owner
Watches the margin
What you priced, what you won and what changed on site. Then which of those changes still has no notice, no valuation and no submission.
What still needs a person
The system does not decide these. It gathers everything the decision needs, then waits.
-
Tender closing in two days
needs you todayPriced and ready, but the risk allowance on the groundworks needs a decision from a person.
Tender value · €860,000
-
Supplier price out of line
needs you todayOne quote sits well under the others. Either it is a mistake or it leaves something out.
Package value · €34,200
-
Variation not yet notified or submitted
this weekThe work finished three weeks ago with no notice and no valuation. The system gathers the instruction, site record, photographs and cost evidence for commercial review.
Unsubmitted value · €12,700
-
Subcontractor papers expiring
needs you todayThree subcontractors have insurance running out inside the month. One is on site tomorrow.
3 subcontractors
This does not remove anyone
The hours the system could take on are the retyping, the chasing and the looking-up. Your team keeps the part of the job that needed a person: the judgment, the exceptions and the customers. If a build would take somebody's job instead of the dull half of it, we say so before it starts.