Chapter 02
Audit process: Up to four touchpoints, 3h 15m in total, spread over fourteen days. The 15-minute checkpoint is optional.
The owner, estimator, one site manager and the person who owns variations and subcontractor onboarding. The rate library has no named owner, and its sources and validity dates are incomplete.
Illustrative
A composite company, not a client. We model the inputs and the queue examples, then derive every total from the assumptions shown. A real audit measures each workflow in your operation.
- Profile
- Contractor
- Revenue
- €18M
- People
- 70
- Live sites
- 6
What goes into it
Conversations
3h + optional 15m
We start with the owner, then work with whoever runs the first process. The checkpoint is optional. We interview nobody to pad a page count.
-
01
Discovery
30 min · free · day 1
-
02
Deep dive
90 min · days 4–8
-
03
Checkpoint
15 min · optional
-
04
Walkthrough
60 min · day 14
Recorded with agreement, or captured as structured notes; retention agreed first
What we read
6 things, not archives
Whatever the work runs on, including the spreadsheet nobody admits to. We ask for samples, not archives.
-
A year of tender packs
sample
-
The price library, as it stands
reference
-
Current supplier quotes
commercial
-
Site diaries and photographs
operational
-
The variations log
operational
-
Subcontractor insurance, competency cards and qualifications
compliance
Read once, quoted back with the source
What we look inside
5 tools, already paid for
The tools the process already touches. We buy no new software during an audit.
- Batigest Pricing and the library
- Outlook Tenders and supplier quotes
- Excel Take-off and pricing schedule
- WhatsApp How site reports arrive
- Google Drive Drawings and subcontractor files
Mapped as one picture, not a list
- 5
- Tools in the picture
- 5
- Processes timed
- 3,780
- Modelled hours a year
- 4
- People we spoke to
Where your information goes
You know what we process, where it sits and who sees it.
Your existing tools remain the systems of record. Connections use approved integrations or least-privilege service accounts, and we do not maintain a separate Hundredfold database containing your customers.
We document this before access begins: the content we process, the model and provider, hosting region, retention, training use, subprocessors, permissions and deletion path. If you already have an approved AI provider, we work inside that agreement where it fits.
Your data, workflow configuration, written rules and documentation remain yours. Third-party models and connectors remain subject to their own licences.
Where the hours go
3,780 hours a year
The modelled hours across all five processes, split between what the system could carry and what stays with a person. A real audit replaces these inputs with observed work.
How the year divides
63%
The system could carry
Stays with your team
What each process contributes
The first build followed by the audited roadmap. Each step starts where the one before it finished, so you can watch the modelled totals add up.
P1
Estimating and take-off
55%
P2
Supplier price chasing
70%
P3
Site reports and daily logs
65%
P4
Changes, variations and valuations
60%
P5
Subcontractor document collection and expiry tracking
75%
Total
hours a year
63%
Judgment, exceptions, and the relationships. This is the part of the job worth a person doing.
1,411 hours a year
Implementation timeline
12 weeks · ongoing
Audit
Implementation
Estimating and take-off
Audited roadmap, scoped and priced one process at a time
Supplier price chasing · Site reports and daily logs · Changes, variations and valuations · Subcontractor document collection and expiry tracking
Operated
Fourteen days allows stakeholder scheduling, evidence review and validation. The walkthrough happens sooner when those inputs are ready.